## **Descartes eArchiving™** ### Descartes' innovative solution helps businesses secure digital document storage --- Secure, web-based access to archived records with robust search capabilities ### **Ready to secure your critical business documents?** Explore how Descartes eArchiving can simplify your storage needs ## **What is Descartes eArchiving?** Descartes eArchiving is a secure, web-based document archiving service that enables businesses to store, retrieve, and manage essential records for up to 10 years or more. Seamlessly integrated with Descartes’ suite of applications, including EDI and customs solutions, it provides centralized access to business-critical documents with advanced search capabilities, robust security measures, and customizable retention periods. Descartes eArchiving ensures that businesses can meet regulatory compliance and operational needs by offering a reliable, accessible, and efficient way to handle document archiving across the entire organization. ## **Key Features of Descartes eArchiving** ### **Effortless Document Access and Retrieval** Access stored documents through an intuitive, web-based application that allows you to search, retrieve, and download documents as they were originally sent or received. This includes electronic invoices, declarations, and other crucial business documents. ### **Secure Storage and Operational Safety** The Descartes eArchiving service incorporates robust security measures, including strong authentication, authorization, data integrity checks, audit trails, and disaster recovery. Role-based access control and user management tools provide maximum security and oversight. ### **Flexible Retention Periods** Store messages and documents for periods up to 10 years, with options to extend storage based on unique business requirements. This flexibility ensures that you can comply with regulatory requirements and business needs for document retention. All documents stored in eArchiving will expire once the agreed-upon retention period concludes. This timeframe can range from one to ten years, depending on your company’s requirements. ### **Seamless Integration Across Descartes Applications** Designed as a shared service, Descartes eArchiving can be used across multiple Descartes solutions, simplifying document management and enhancing operational efficiency. ## **How Descartes eArchiving works** ### **Business Key (BizKey) Indexing** To store and retrieve documents effectively, each document requires a valid business key (BizKey) for indexing. A single BizKey is included in standard pricing, with options available to index multiple BizKeys if needed. ### **Document Storage Options** Descartes eArchiving securely stores a variety of documents, from commercial invoices and customs messages to digital signatures and status messages, ensuring long-term preservation of vital information exchanges. ### **Flexible Access with Advanced Search Capabilities** Log in to the application [here](https://www.myvan.descartes.com/GlnArchiving) to access your stored documents. Use search criteria like Sender, Business Key, and Key Value (with wildcard options) to refine results, and retrieve documents by customer reference with optional indexing services. ### **Document Viewing and Download** Double-click any record in your search results to open it. Download entire archives or view specific documents directly. Each archived record can include the original document, a readable PDF, or the translated version sent to trading partners. ##### **Electronic Data Interchange FAQ** --- EDI insights and essential questions [Read more](/content/resources/knowledge-center/edi-faq-general-questions/index.html) ##### **EDI Buyer's Guide** --- Our EDI Buyer's Guide offers you a guideline to make the right informed choice. [Download the eBook](/content/sites/default/files/media/documents/2023-05/230501B%20EDI%20BuyersGuide_EN.pdf) ##### **EDI Solutions** --- Go-webEDI & Integrated EDI [Learn more](/content/edi-solutions/index.html) ### **Looking to learn more about how we help our customers with eArchiving?** [Book a meeting with us](/content/resources/knowledge-center/e-archiving-document-storage#form/index.html)